NSCC Booking Form

NETTLEBED SCHOOL & COMMUNITY CENTRE (N.S.C.C.)

‘Meeting the needs of our Community’

BOOKING FORM FOR HIRE OF PREMISES
(Please print this form)

Name of Applicant:…………………………………………………………………………………………………………………………………………….

Address:………………………………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………Post Code……………………………………….

Telephone

Number:………………………………………………………………Email:…………………………………………

Name of Group for whom application is made:…………………………………………………………………………………

Purpose for letting……………………………………………………………………………………………

Please tick which facilities are required – COMMUNITY HALL SCHOOL HALL COMBINED HALLS KITCHEN TOILETS ALL WEATHER PITCH

Dates required………………………………………………………………………………………………………………………………………………………

Time required (including time to set up and clear up)

From:…………………………… To:…………………………………………

I undertake to pay the appropriate charges (see details of charges in the Users’ Guide)

I enclose a cheque (made payable to N.S.C.C.) / cash for £............

I also enclose a REFUNDABLE DEPOSIT (for cleaning if necessary): £10 (for the Community or School Hall) or £20 (for the Combined Halls)

I undertake to appoint a Steward to see that the Fire Exits are kept clear of obstructions at all times

I acknowledge that NO SMOKING IS PERMITTED on the premises.

I agree to remove all rubbish caused by my hiring.

I undertake to see that order is maintained on the premises, to make good and pay for any damage to the premises or furniture, fixtures and fittings in consequence of the hiring and to leave the premises in at least as clean and tidy condition as at the commencement of the hiring.

I also undertake to indemnify and keep indemnified Nettlebed School & Community Centre (NSCC) and the Joint Use Committee (JUC) against all claims arising out of this Letting whether made by third parties or otherwise.

Signature of Applicant (I am over 18 years of age)………………………………………………………….
Date…………………………………………………………………………………………………….

Please return to:

Mrs Barbara Lewis, Bookings Secretary, 1 Pearces Meadow, Nettlebed, Henley-on-Thames RG9 5AF, Telephone: 01491 641648

NETTLEBED SCHOOL & COMMUNITY CENTRE

CONDITIONS OF HIRE

All applications for use of Premises shall be made in writing to the Bookings Secretary not less than ten days prior to the date required, stating intended use, date and hours of hiring.
The maximum number of persons permitted under the Fire Regulations is as follows: Community Hall 130; School Hall 240; Combined Halls 370; All Weather Pitch 30.
The Walled Garden may be hired by arrangement.
No alcohol is to be sold unless the Hirer provides evidence that an appropriate Licence has been obtained by the hirer. The NSCC holds a Premises Entertainment Licence, but this does not include the sale of alcohol.
The Hirer shall ensure that all necessary licensing and other legal formalities concerned with any activity undertaken in the course of the Letting, e.g. Concert, play, film, dance, music, video etc., are complied with and that copyrights are not infringed.
Hirers must respect the residential nature of the area and must not disturb neighbours, particularly if leaving the premises late at night.
Noise levels must avoid being anti-social or illegal, with no music after 11.30pm -except by prior agreement with the JUC.
The time of hiring must be strictly adhered to and access to the premises for setting-up for preparatory work in connection with the Hiring must be covered by an extension of the hiring period.
The premises must be left as found, locked and vacated by 11.30pm except by prior agreement with the JUC as above.
The setting up of the facilities hired and the restoration as found, together with the removal of all rubbish after the event, are the responsibility of the Hirer.
The Joint Use Committee reserves the right to refuse to accept any booking if considered inappropriate.
Any damage is to be reported to the Joint Use Committee (Bookings Secretary) and rectified at the Hirer’s expense.
Persons bringing or parking cars in the car parks do so at their own risk. Neither the School nor the Joint Use Committee accepts any responsibility for loss or damage caused to or by vehicles or persons using the car parks.
The Hirer shall appoint a Steward to see that the Fire Exits are kept clear of obstructions at all times.
The person(s) signing the Hire Application form is responsible for compliance with these Conditions. The Hirer must ensure that no unauthorised persons are permitted to enter the premises. Such responsibility cannot be passed on to another person and sub-letting is forbidden.
All fees shall be fully paid 10 days prior to the date of hire. Cheques should be made payable please to NSCC.

Hirers are responsible for providing their own First Aid Kit.

Please refer to the NSCC Users’ Guide for further details.

We hope you enjoy using our new premises and welcome any comments (via the Bookings Secretary please).